Wedding Florist Checklist: What Questions to Ask for Your Dream Wedding Flowers

A wedding is one of the most special days in a couple’s life, and it’s important to pay attention to every detail to make it perfect. Flowers play a significant role in weddings, and choosing the right florist is crucial to ensure that the floral arrangements are beautiful and match the couple’s vision.

When meeting with a florist, there are several questions that couples should ask to ensure that they are on the same page and that the florist can deliver what they want. The questions should cover the contract, the arrangements, and the logistics of setting up the flowers. It’s essential to ask about the flowers or bouquets included in the contract, how the flower arrangements will look, and how to handle the logistics of setting up the flowers.

With so many questions to ask, it can be overwhelming for couples to know where to start. That’s why having a wedding florist checklist can be helpful. The checklist can help couples stay organized and ensure that they don’t forget to ask important questions. By having a checklist, couples can feel more confident that they are making informed decisions and that their wedding flowers will be exactly what they want.

Experience and Portfolio

When selecting a wedding florist, it is important to review their experience and portfolio. A florist with a strong portfolio of past work can give you an idea of their design style and capabilities. It is also important to ask about their experience in the wedding industry and the types of events they have worked on.

One way to review a florist’s portfolio is to browse their website or social media pages. Many florists showcase their work online, allowing you to see their style and range of designs. Some florists may also have physical portfolios or albums that you can review during a consultation.

During your consultation, ask the florist about their experience working on weddings. It is important to find a florist who is familiar with the logistics of wedding events, including setup and transportation. A florist who has experience working with wedding venues and other vendors can also help ensure that the floral arrangements complement the overall aesthetic of the event.

Another important consideration is the florist’s availability. If you have a specific date in mind for your wedding, it is important to confirm that the florist is available on that day. Some florists may also have limitations on the number of events they can work on in a given weekend, so it is important to inquire about their availability early in the planning process.

Pricing and Budget

One of the most important aspects of working with a wedding florist is determining your budget. According to Zola, couples should determine what percentage of their budget they can allot for flowers. This ultimately depends on how important flowers are to the couple. If they only kind of like flowers, they can expect to spend around 15 percent of their budget. However, if they love flowers, they should be prepared to spend around 20 percent.

When discussing pricing with a florist, it’s important to ask about their pricing structure. Unlike other wedding vendors, florists don’t typically offer set packages. Instead, the cost of their services will depend on the number and types of arrangements needed and the flowers that will be used. As WeddingWire notes, some florists may charge a flat fee for their services, while others may charge a percentage of the total cost.

Another important factor to consider when discussing pricing is the deposit. As Loud Bride advises, couples should ask how much the deposit will be and when it will be due. Typically, the deposit will either be a flat fee or a percentage of the total cost, and it will be due at the same time the contract is signed. The remainder of the cost will be due before the wedding day.

Flower Availability and Seasonality

When planning your wedding flowers, it’s important to consider the availability and seasonality of your desired blooms. Some flowers may be available year-round, while others are only available during certain seasons. It’s important to discuss this with your florist to ensure that you can get the flowers you want for your special day.

One way to ensure that you have access to the flowers you want is to choose blooms that are in season during your wedding month. This can help you avoid disappointment and also save you money. For example, if you’re getting married in the fall, you might consider using dahlias, chrysanthemums, and sunflowers, which are all in season during that time.

Another factor to consider when discussing flower availability with your florist is whether or not they source their flowers locally. Locally grown flowers tend to be fresher and more vibrant, and they can also be more sustainable. If you’re interested in using locally grown flowers, be sure to discuss this with your florist and ask them where they source their blooms.

It’s also important to keep in mind that some flowers may be more expensive than others, depending on their availability. For example, peonies are a popular wedding flower, but they are only available for a short period of time each year, which can make them more expensive. If you’re on a tight budget, consider choosing flowers that are more readily available and affordable.

Design and Style

When it comes to the design and style of your wedding flowers, it’s important to have a clear vision in mind. Do you want a modern, minimalist look or a more classic, romantic feel? Are you drawn to bold, bright colors or soft, pastel hues? Your florist should be able to work with you to create arrangements that match your style and preferences.

One important consideration is the overall aesthetic of your wedding. For example, if you’re having a beach wedding, you may want to incorporate more natural, organic elements like seashells or driftwood into your floral arrangements. Alternatively, if you’re having a black-tie affair, you may want to opt for more formal, elegant arrangements with classic blooms like roses and peonies.

Another aspect of design to consider is the shape and size of your arrangements. Do you want tall centerpieces that make a statement or smaller, more understated arrangements that won’t block your guests’ view? Your florist can help you choose the right size and shape for each arrangement based on your venue and overall aesthetic.

Logistics and Delivery

One of the most important aspects of working with a wedding florist is the logistics and delivery of the flowers. It’s crucial to discuss this in detail with your florist to ensure that everything runs smoothly on your big day.

First, you’ll want to confirm the delivery date and time with your florist. Make sure that they will be able to deliver the flowers to your venue at the appropriate time, and that they have all the necessary contact information in case of any unforeseen issues. You may also want to discuss whether or not the florist will be responsible for setting up the arrangements, or if you will need to assign someone else to take care of this.

It’s also important to discuss the logistics of the actual delivery. Will the florist be delivering the flowers in vases or containers, or will they need to be arranged on site? If the latter is the case, make sure that you have a designated area for the florist to work in, and that they have access to any necessary tools or equipment.

Finally, you’ll want to discuss any special requirements or considerations for the delivery. For example, if you are having an outdoor wedding, you’ll need to make sure that the flowers are protected from the elements and that they won’t wilt or droop in the heat. Similarly, if you are having a destination wedding, you may need to make special arrangements to transport the flowers to your location.

Contracts and Policies

When meeting with a wedding florist, it is important to understand the terms of the contract and the policies of the florist. This will ensure that both parties are on the same page and there are no misunderstandings. The contract should include details such as the date and time of the wedding, the location of the ceremony and reception, and the types of flowers and arrangements that will be provided.

It is also important to understand the payment schedule, including the deposit amount and when the final payment is due. Make sure to ask about any additional fees, such as delivery and setup charges, as well as overtime charges and sales tax. The florist should provide a detailed breakdown of all costs involved in the contract.

Another important aspect of the contract is the cancellation policy. Make sure to ask about the florist’s policy in case of a cancellation or change of date. It is important to understand if there are any penalties or fees associated with cancelling or changing the contract.

When it comes to policies, it is important to ask about the florist’s policy on substitutions. In case a particular flower or color is not available, the florist should have a policy in place for substitutions. Make sure to ask about any additional charges associated with substitutions.

Lastly, make sure to understand the florist’s policy on refunds. In case of a cancellation or change of date, it is important to understand if a refund will be provided and under what circumstances. Ask about the timeframe for receiving a refund and any fees associated with it.


When it comes to planning a wedding, flowers play a crucial role in setting the tone and ambiance of the event. Choosing the right florist and asking the right questions can make all the difference in ensuring that the floral arrangements are exactly what the couple envisioned.

By using the checklist provided in this article, couples can feel confident that they are covering all the important bases when meeting with potential florists. From discussing the contract and arrangements to logistics and budget, each question is designed to help couples make an informed decision.

It is important to remember that while the checklist is comprehensive, it is not exhaustive. Couples should feel free to ask additional questions that are specific to their wedding vision and needs. By working closely with a trusted florist, couples can create a floral design that is truly unique and memorable.

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